CRM for Tutors: Grow Your Tutoring Business
CRM for tutors: manage students, parents, lessons and payments without spreadsheet chaos. Track progress, schedule sessions, send reminders.
The Challenges You Face
As a tutors, managing client relationships comes with unique challenges:
- Juggling communication with both students and parents
- Tracking lesson history and student progress
- Managing scheduling across multiple students
- Following up with enquiries while teaching
- Keeping payment and lesson records organised
- Growing your client base while delivering quality tuition
How Kabooly Helps
Kabooly CRM is designed to solve these problems:
- Store student and parent details together in one place
- Let students or parents book lessons online
- Track every lesson and add progress notes
- Manage your pipeline from enquiry to regular student
- Send professional emails and reminders
- Understand which marketing brings you new students
Key Features for Tutors
Everything you need to manage your tutors business effectively.
Contact Management
Keep all your customer information in one place, accessible to your whole team.
Deal Pipeline
Track every opportunity from first contact to closed deal with visual pipelines.
Email Campaigns
Create and send professional email campaigns to your contacts and marketing lists.
Booking System
Let clients book appointments directly with you, synced to your calendar.
Lead Attribution
Understand exactly where your leads come from and which marketing channels work.
Form Builder
Create contact forms and embed them on your website to capture leads automatically.
Simple Pricing for Tutors
Choose the plan that fits your business. No hidden fees, no surprises.
Starter
Perfect for small teams getting started with CRM.
Get Started- 3,000 contacts
- 3 team members
- 10 marketing lists
- 20 email templates
- 20 active deals
- 3 forms
- 6,000 emails/month
Professional
For growing businesses that need more capacity.
Get Started- 10,000 contacts
- 10 team members
- 20 marketing lists
- 40 email templates
- 40 active deals
- 10 forms
- 20,000 emails/month
Enterprise
For larger teams with high-volume needs.
Get Started- 50,000 contacts
- Unlimited team members
- Unlimited marketing lists
- Unlimited email templates
- Unlimited active deals
- Unlimited forms
- 100,000 emails/month
CRM Questions for Tutors
Can I manage both students and parents in the same system?
Yes, you can create linked contacts for students and their parents. Store details for both, and communicate with parents while tracking each student's progress.
How do I track student progress over time?
Add notes to each student's record after every lesson. Track topics covered, areas for improvement, and progress towards goals. Everything is stored in one place for easy reference.
Can students or parents book lessons online?
Yes, share your booking link and let students or parents schedule lessons directly. Set your available hours, add buffer time between sessions, and Kabooly handles the rest.
How do other tutors use Kabooly?
Tutors typically use Kabooly to manage enquiries, track student details and progress, schedule lessons, send reminders, and understand which marketing channels bring new students.
Can I send lesson reminders automatically?
You can create email templates for reminders and send them to upcoming appointments. This helps reduce no-shows and keeps students engaged.
How do I manage enquiries while teaching?
Website enquiries can come through forms that create contacts automatically. When you have a break, review new leads in your pipeline and follow up when convenient.
Is there a limit on how many student notes I can store?
No limit on notes. Store as much detail as you need for each student. Your limits are based on total contacts and email sends, not the amount of information per student.
Can I track where my new students come from?
Yes, lead attribution shows you which marketing channels bring enquiries. Know whether students find you through Google, social media, referrals, or other sources.
Ready to Grow Your Tutors Business?
Start your free trial today and see how Kabooly can help.